Hart County County Clerk Office
Hart County's County Clerk is Lisa Evans, with Betty Floyd listed as Associate County Clerk. The official county page places this office at the County Administrative Offices on Chandler Street, separate from the courthouse annex where the Clerk of Superior Court and Probate Court handle many public record tasks. The County Clerk provides administrative assistance to the County Administrator and Board of Commissioners, attends Commission meetings, compiles and records meeting minutes, and handles personnel records and county payroll responsibilities.
This office belongs in the final site manifest because Hart County has a split clerk structure. The Clerk of Superior Court, Frankie Gray, is the court-record clerk for Superior Court case files and judicial records. The County Clerk, Lisa Evans, is the administrative clerk for county government. A user looking for a divorce decree, criminal case disposition, civil filing, deed index, or certified court copy should use the Hart County Clerk of Superior Court. A user looking for Board of Commissioners records or county administrative records should start with the County Clerk.
Hart County County Clerk
County Clerk: Lisa Evans
Associate County Clerk: Betty Floyd
800 Chandler St.
Hartwell, GA 30643
706-376-2024
Fax: 706-376-9477
Hart County Administrative Records
The County Clerk's record set is tied to county administration. The research identifies Board of Commissioners assistance, meeting attendance, meeting minutes, personnel records, and payroll responsibilities. Those are distinct from court records even though both offices use the word clerk. Hart County residents searching for county actions, agenda history, administrative approvals, county office contact paths, or commissioner meeting records should start with the County Clerk and the county government site.
Georgia's Open Records Act still matters for county administrative records. The Attorney General's open-government materials identify Georgia's broad public-records policy, the inspection and copying framework, and exemptions for personal data, medical data, financial information, protected employee contact information, and other sensitive fields. County personnel and payroll files may contain public and nonpublic parts, so a request can be answered with redactions rather than full denial or full release.
- Board of Commissioners meeting minutes and administrative meeting records.
- County administrator support and county office routing information.
- Personnel and payroll records, subject to privacy redactions and exemptions.
- Administrative records tied to county government rather than court case files.
- County contact and department information published through the official county site.
County Clerk vs Court Clerk
The most important Hart County County Clerk detail is what the office does not do. It should not be described as the keeper of Superior Court case records. Superior Court civil, criminal, divorce, custody, temporary protective order, child-support, real estate, lien, jury, DD-214, notary, and Board of Equalization records belong to the Clerk of Superior Court. Probate records belong to Probate Court. Magistrate civil and warrant matters belong to Magistrate Court. Sheriff's incident, accident, jail, inmate, and booking records belong to the Sheriff's Office.
| Record need | Correct Hart County office | Primary route |
|---|---|---|
| Board of Commissioners minutes | County Clerk | County Administrative Offices, 706-376-2024. |
| Superior Court civil or criminal file | Clerk of Superior Court | ICON subscription, clerk counter, phone, mail, or email. |
| Marriage certificate or estate file | Probate Court | Probate Court at the courthouse annex. |
| Small claim or warrant hearing | Magistrate Court | Courthouse square office, 706-376-6817. |
| Incident report or booking record | Sheriff's Office | OCV open-records form or sheriff contact. |
Request County Clerk Records
A County Clerk request should describe the county-government record rather than a court case. A useful request names the Board meeting, date range, agenda item, department, or employee-record category as precisely as possible. For Georgia open-records requests, the Attorney General FAQ explains that agencies commonly describe the response rule as three business days. That response may provide the records, explain when they will be ready, cite an exemption, or provide a cost estimate if search, redaction, or copying is involved.
- Confirm the record is a county administrative record, not a court, jail, probate, or sheriff record.
- Identify the meeting date, subject, department, employee category, or date range.
- Contact the County Clerk at 706-376-2024 or use the official county contact paths.
- Ask whether inspection, copies, email delivery, or a written open-records request is required.
- Review any redactions or fee estimate before treating the response as complete.
Note: The research did not locate a County Clerk fee table, so requesters should confirm copy and staff-time charges before ordering records.
County Clerk Request Details
The Hart County County Clerk page does not publish a separate online request form in the research file. The following fields reflect the details a county administrative request should include so staff can identify the record without guessing. Personnel and payroll records may require added review because personal data can be protected under Georgia law.
| Field | Use | Example |
|---|---|---|
| Record category | Shows whether the request is minutes, agenda, payroll, personnel, or administration. | Board minutes |
| Date or date range | Limits the search to a meeting or time period. | February 24, 2026 |
| Subject or agenda item | Helps staff find the right minutes packet or department material. | Historical marker approval |
| Requester contact | Lets staff respond with cost, status, or clarification. | Phone or email |
| Delivery preference | Clarifies whether inspection, email, paper copy, or pickup is requested. | Email copy if available |
County Clerk Fees
Hart County's researched sources did not publish a specific County Clerk administrative copy-fee table. Georgia open-records practice allows offices to discuss production costs when staff time, copying, or redaction is required. Because the record types may include public minutes as well as personnel or payroll information, the cost and timing can change with the volume of records and the amount of review needed.
| Item | Status in Hart County research |
|---|---|
| Board minutes copies | Fee not located in official County Clerk source inspected. |
| Administrative record copies | Confirm with County Clerk before ordering. |
| Personnel or payroll records | May require privacy review and redactions. |
| Certified court copies | Not a County Clerk service; contact Clerk of Superior Court or the court custodian. |
Hart County Open Records
County Clerk records fit into Georgia's open-government framework. O.C.G.A. § 50-18-70 states Georgia's open-records policy. O.C.G.A. § 50-18-71 sets the inspection and copying framework, and the Attorney General FAQ describes the three-business-day response expectation. O.C.G.A. § 50-18-72 covers exemptions and redactions, including personal identifiers, medical information, financial account data, certain birth-date details, and protected home or contact details for covered public employees.
Those laws do not turn every county file into an instantly downloadable record. They set the path for requesting records and for the county to explain what can be released. For court case records, court offices and court rules may control access. For law-enforcement records, the sheriff's open-records form is a better path. For County Clerk records, a clear request to the administrative office is the practical starting point.